Ubeya Modules Explained
Deep dive into the Ubeya modules
Settings
Setting up your account for perfection!
Create & Edit PositionsHere you will find all the information you need to create and manage positions in your account.
People Database & Compliance
Craft and control your winning team!
People Module Overview
Add Employee
Admin - Setting & EditingLearn how to add and manage admins in your account efficiently. Delegate responsibilities and streamline administrative tasks with ease.
Manage Employee RequestsQuickly and easily manage all employee requests such as day-off, sick leave, vacation leave, and more in Ubeya.
Drive App Downloads: Worker Invitations via SMSInvite your crew to download the Ubeya Crew app!
Understanding Admin Types and Their Privileges in UbeyaThis article explains the different admin roles and privileges in Ubeya, helping you manage your workforce more effectively.
Working Time DirectiveHow to deal with Working Time Directive in seconds
Setting Up Compliance Monitoring: Comprehensive Guide For AdminsLearn to manage employee qualifications with our Compliance feature. Set up packages, use the dashboard, and understand admin permissions.
Utilizing Employee Profile FieldsThis article explains how to create and use employee profile fields on our platform, enabling businesses to manage data and other critical information with ease.
Time & Attendance
Take control of you and your workforce's time with Timesheets!
Timesheet Module OverviewLearn the ins, outs, and everything in between regarding the Ubeya Timesheet module!
Set Rules For Employees’ Clock In/OutSet restrictions for employees' clock in and out, based on time and location
Autofill HoursPopulate hour fields quickly and easily
Timesheet Sign-OffActivating and Using the Timesheet Sign-Off Feature in Ubeya
Timesheet Capturing OptionsLearn about the different methods for workers' clock in/out & check in/out
Timesheet approval
Clocking Out When Geo-Fencing Limitations Are Enabled
Scheduling
Easily create employee and event schedules with Ubeya!
Scheduling Module Overview
Create an EventThe A-Z guide on creating events with Ubeya!
Pause Employee Applications For EventsHave you fully staffed your event? Great! Now is the time to learn how to pause incoming applicants.
Add A Captain To Your Shift/EventLearn how to assign captain(s) and what it means.
How to book employees to an event or shiftLearn how to schedule employees for any given event or shift!
Bulk Booking
Creating Multi-Day EventsWe're excited to roll this one out, so how does it work?
Product Update: New "Edit Shifts" Screen
Best Practice - Creating Non-Consecutive Events
What are the ideal scenarios for utilizing the Order Hub?
Create a new order: Order staff from Your Suppliers
Modify Existing Orders
Order Management - Supplier View
Order hub - General comments
Adjust shift times from orderModify shift times directly within your order management system for enhanced scheduling efficiency and productivity.
Create an order from my supplier
Overbooking Shift: A Guide for SuppliersSuppliers can take a proactive approach by reserving staff without interfering with the clients view
Add a SupplierAdd your suppliers to start using the order hub!
Add a ClientAdd your clients to start using the order hub!
Finance: Payroll & Invoices
Learn how to roll with our awesome payment interface
Invoices Module Overview
Payroll Module OverviewThis article delves into the ins and outs of Ubeya's Payroll module
Calculate Total PayrollLearn how to make the numbers count and simplify payroll calculation
Add ExpensesLearn to add custom expense fields that you will need to calculate alongside your payroll (travel, gratuity, etc.)
Incorporate Default Breaks Into PayrollLearn how to define break times according to the duration of shifts and have them deducted from payroll
Incorporating Tips Into PayrollLearn how to set Tips as fixed payments to be included in Payroll
Cost CentersThe Cost Centers feature in Ubeya helps allocate and track expenses by department, project, or unit, providing financial insights and budget control.
Setting Up a Bank / Public Holiday
Communication & Workflows
Get a pulse on your workforce with Ubeya Feed and Communication Modules. Learn all about it here
Getting Started With Feed & CommunicationThis article gives you a front-to-back guide for Ubeya’s communication methods, including the Feeds module and chat functionality.
Creating a General WorkflowLearning the basics of the Workflows module
Creating a Post-Job Workflow
Ubeya Chat OverviewEverything you need to know about Ubeya's Chat feature
Creating a Pre-Job Workflow 📝