Email notifications - The admins from the supplier's side will be notified for any order created. They will receive an email with the details and a link to approve any changes in orders.
In case an event booker is stated in the event, they will be the only one receiving notification regarding the order.
In case there's no event booker stated - all the relevant branch admins will get any notification sent.Booking fulfillment notifications - When a booking is fully completed by the supplier, relevant admins can receive an email notification automatically. This helps teams stay updated without manually checking the order status.
To enable this notification:Go to Settings in your Ubeya account.
Open My Admin settings.
Scroll down to Booking Fulfillment Notification.
Tick the checkbox to activate it.
Order - Every order is connected to one supplier only, if you would like to order from several suppliers you will need to create orders for each of them. One event can have multiple orders from different suppliers.
Event fulfillment - At the top of the event page there are 3 numbers, for example - 5/6/7. The meaning behind these numbers are that 5 are confirmed out of 6 booked, out of 7 needed. The number at the top summarize all of the workers from all shifts including the external workers.
Fulfillment status indicator
Next to the ordered indicator, a colored status dot shows the current fulfillment progress at a glance:
🔴 Red – zero fulfillment
🟠 Orange – partial fulfillment
🟢 Green – full fulfillment
Actual booking status
Order booking status reflects the actual number of employees booked on both sides, rather than only the number originally requested. This gives a more accurate view of real fulfillment progress.
External booking count
In the Event view, you can also see how many external employees have been booked out of the total number requested in the order.
