Compliance with the Working Time Directive is essential; however, we acknowledge that managing it can be a challenging task.
The truth is, it doesn’t have to be such a headache. Instead of drowning in sheets and reminders, you can automatically monitor workers' working hours according to the limitations you (and the government) define.
You can easily be sure students don't work more than 20 hours a week. And not only students, you can set any working hours limits you want and to decide who it should apply to. This way, the platform will control the working hours for you.
Follow the steps below to apply WTD to your account:
Step 1: Access Settings
Log in to your Ubeya account and navigate to the "Settings". Within the Settings menu, find and click on "Employee Profile."
Step 2: Working Time Directive Settings
Under Employee Profile, locate and select "Working Time Directive."
Step 3: Add a New Rule
Click "Add Rule"
Step 4: Define the rule
Name the rule and specify the target audience. You can use system filters and custom filters to define the target audience for this rule.
Step 5: Define Restrictions
Specify restrictions such as the time period, maximum hours allowed, and the type of role (blocking or flagging).
If you chose Block - You will not be able to see employees who have exceeded their weekly hours for event bookings.
If you chose Flag - You will see an error mark next to the employee's name alerting you to the WTD rule.
Click on "add", and that’s it!
By following these steps, you can effectively manage the Working Time Directive within Ubeya, ensuring that roles and employees are aligned with specified rules and restrictions.
Age-based WTD rules
In addition to manual Working Time Directive rules, you can also apply WTD rules based on an employee’s age. To use this option, make sure the employee’s birth date is filled in on their profile. Then select Age as the target audience and define WTD limits for specific age groups, such as under 18, 18–24, or 25+.
How to Use It
Make sure each employee’s birth date is filled in on their profile
Navigate to Settings → Employee Profile → Working Time Directive
Select Target Audience: Age
Define WTD limits for specific age groups (e.g., under 18, 18–24, 25+)
Age-based restrictions
You can also apply WTD rules based on an employee’s age. Select Age as the target audience, set the relevant limits for each age group, and apply either Block or Flag, as explained above.
Client View
Your clients will not see any Working Time Directive (WTD) indications.
Even if the supplier chooses to share an employee’s age, the client will only see the age - not any WTD status or warnings.
New Scheduling Visibility
All admins and captains - whether viewing internal or external employees - will see an age-based indicator for the following age groups:
Under 18
Over 77
This makes it easier to manage event bookings with full awareness of age-related working rules.
This feature ensures smoother operations and stronger compliance with youth and age-based labor regulations. Simple setup, powerful results.
Ubeya will take it from there - applying the right rules behind the scenes as you schedule shifts and approve timesheets.