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Incorporate Default Breaks Into Payroll
Incorporate Default Breaks Into Payroll

Learn how to define break times according to the duration of shifts and have them deducted from payroll

Updated over a week ago

You can decide how breaks are applied to shifts, whether they are paid, and by whom.

Before diving into configuring breaks, let's review the relevant settings:

Deduct breaks from your payroll

  • 'Settings' > 'Payroll' > 'General' > 'Paid breaks' -

Enabling this setting will calculate breaks and deduct them when processing payroll.

Clients who don't pay for breaks

  • 'CRM' > select the Client > 'Settings' tab -

Checking these two boxes ensures that the client will not be billed for breaks and that they will be excluded from payroll processing - for all of the client's events.

Set up default breaks

  1. Access the 'Settings' menu at the top right.

  2. Click the 'Scheduling & Timesheet' tab and then on 'Timesheet'.

  3. Scroll down to 'Breaks' > toggle 'Set default break times' on.

  4. Click 'Add a break' and proceed to define the break.

(This example shows a 30-minutes break that will be applied once an employee worked for 9 hours and has not yet clocked-out)

How deducted breaks appear under payroll

For this example we have two default 30-minute breaks; after 7 hours, and after 9 hours.

Employee who clocked-out after 7 hours

No break was applied - therefore no deduction has occurred.

Employee who clocked-out after 8 hours

A 30-minute break was applied - total time and pay were reduced accordingly.

Employee who clocked-out after 10 hours

Two 30-minute breaks were applied - total time and pay were reduced accordingly.

Keep in mind -

Breaks will only be applied when employees continue to work past the defined timeframe. A break will not be applied if they clock-out earlier or exactly at the limit.

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