You can decide how breaks are applied to shifts, whether they are paid, and by whom.
Before diving into configuring breaks, let's review the relevant settings:
Deduct breaks from your payroll
'Settings' > 'Payroll' > 'General' > 'Paid breaks' -
Enabling this setting will calculate breaks and deduct them when processing payroll.
Clients who don't pay for breaks
'CRM' > select the Client > 'Settings' tab -
Checking these two boxes ensures that the client will not be billed for breaks and that they will be excluded from payroll processing - for all of the client's events.
Set up default breaks
Access the 'Settings' menu at the top right.
Click the 'Scheduling & Timesheet' tab and then on 'Timesheet'.
Scroll down to 'Breaks' > toggle 'Set default break times' on.
Click 'Add a break' and proceed to define the break.
(This example shows a 30-minutes break that will be applied once an employee worked for 9 hours and has not yet clocked-out)
How deducted breaks appear under payroll
For this example we have two default 30-minute breaks; after 7 hours, and after 9 hours.
Employee who clocked-out after 7 hours
No break was applied - therefore no deduction has occurred.
Employee who clocked-out after 8 hours
A 30-minute break was applied - total time and pay were reduced accordingly.
Employee who clocked-out after 10 hours
Two 30-minute breaks were applied - total time and pay were reduced accordingly.
Keep in mind -
Breaks will only be applied when employees continue to work past the defined timeframe. A break will not be applied if they clock-out earlier or exactly at the limit.