Ubeya

Adi Bareket

Alona Sayag

Nahumi Hay

The Ubeya platform is where you manage your workers and events

Ubeya Platform

Ubeya Modules Explained

Turn your data into decisions instantly with AI-powered insights.

Meet Our AI Insights Agent

Transforms the way you interact with your data by turning questions into instant insights.

AI Insights Agent

Here you will find all the information you need to create and manage positions in your account.

Create & Edit Positions

Customize Your Calendar: Pick Your Week’s Starting Day

Admin Notifications

Scheduled Pay Rates

Learn how to add and manage admins in your account efficiently

Admins & Roles

Settings

The People Module acts as a one-stop hub for organizing your team. It's packed with useful tools to efficiently manage all aspects of employee administration.

People Module Overview

Step by step instructions for adding employees to Ubeya - create single profiles, use bulk import, and manage all essential worker details

Add Employee

Quickly and easily manage all employee requests such as day-off, sick leave, vacation leave, and more in Ubeya.

Manage Employee Requests

Invite your crew to download the Ubeya Crew app!

Drive App Downloads: Worker Invitations via SMS

This article explains the different admin roles and privileges in Ubeya, helping you manage your workforce more effectively.

Understanding Admin Types and Their Privileges in Ubeya

Easily manage Working Time Directive rules in just seconds

Working Time Directive

Learn to manage employee qualifications with our Compliance feature. Set up packages, use the dashboard, and understand admin permissions.

Setting Up Compliance Monitoring: Comprehensive Guide For Admins

This article explains how to create and use employee profile fields on our platform, enabling businesses to manage data and other critical information with ease.

Utilizing Employee Profile Fields

Contracts

Optional Nickname Field for Employee

Omri Dekalo

People Database & Compliance

Learn the ins, outs, and everything in between regarding the Ubeya Timesheet module!

Timesheet Module Overview

Set restrictions for employees' clock in and out, based on time and location

Set Rules For Employees’ Clock In/Out

Autofill Hours

Collect an actual signature from your employees and clients.

Timesheet Sign-Off (Signature Add-on)

Learn about the different methods for workers' clock in/out & check in/out

Timesheet Capturing Options

Approving Agency Staff Timesheets

Manage clock-in rules and timesheet controls

Smarter Scheduling and Time & Attendance Controls

Clock In and Clock Out Controls

Take control of you and your workforce's time with Timesheets!

Time & Attendance

Scheduling Module Overview

The A-Z guide on creating events with Ubeya!

Create an Event

Have you fully staffed your event? Great! Now is the time to learn how to pause incoming applicants.

Pause Employee Applications For Events

Learn how to assign captain(s) to your event.

Captain Types

Learn how to schedule employees for any given event or shift!

How to book employees to an event or shift

Bulk Booking

We're excited to roll this one out, so how does it work?

Creating Multi-Day Events

Discover the powerful new Edit Shifts screen!

New 'Edit Shifts' Screen

Best Practice - Creating Non-Consecutive Events

Make Scheduling Easy with Time Availability Settings

Change Shift

Need to update your shift times? No problem!

Bulk Change Shift Times

Let your team trade shifts with ease - employees can request to swap shifts with each other.

Employee Shift Swaps

No more scheduling conflicts! Take a look at our shift warnings and improve your bookings

Shift Booking Indications

Create reusable templates to make event setup faster and easier!

Event Templates

Bring more structure and clarity to your events - define what admins and employees need to know.

Custom Event Fields

Quickly identify the best-matched employees

Sort by Match Score

Find the strongest matches for every shift

Smart Ranking

Workers Release Requests

Publish shifts gradually - sending offers to the best-matching employees first

Gradual Check Availability - The Smarter Way to Book.

Save time by automatically scheduling the best-fit workers for your event.

Auto-Schedule

Track Sick Leave in Ubeya (SSP Reform)

Shira Rayev

Easily create employee and event schedules with Ubeya!

Scheduling

Easily assign, move, and manage shifts. Learn about shift types, new features, and how shifts behave in Group by employee view.

Scheduling Board Overview

Scheduling Board

What are the ideal scenarios for utilizing the Order Hub?

Create a new order: Order staff from Your Suppliers

Need to update any details in your order? Here's how!

Modify Existing Orders

Order Management - Supplier View

Manage supplier orders and notifications in the Order Hub

Order hub - General comments

Create an order from my supplier

Suppliers can take a proactive approach by reserving staff without interfering with the clients view

Overbooking Shift: A Guide for Suppliers

Add your suppliers to start using the order hub!

Add a Supplier

Add your clients to start using the order hub!

Add a Client

Give your clients more control with our Auto Pilot feature!

Auto Pilot: Enhanced Self-Service Booking for Your Clients

Just received access to Ubeya from your supplier? Here is how to use it!

Network Access Client: Step by Step Guide

Shift Direct Staff Order

Order Management 

Xero Integration: Creating Invoices from Ubeya

This article delves into the ins and outs of Ubeya's Payroll module

Payroll Module Overview

Learn how to make the numbers count and simplify payroll calculation

Calculate Total Payroll

Learn to add custom expense fields that you will need to calculate alongside your payroll (travel, gratuity, etc.)

Add Expenses

Learn how to define break times according to the duration of shifts and have them deducted from payroll

Incorporate Default Breaks Into Payroll

Learn how to set Tips as fixed payments to be included in Payroll

Incorporating Tips Into Payroll

Cost Centers

Setting Up a Bank / Public Holiday

Process Payroll

A smarter way to share tips with your team

Split Tips

Learn how to roll with our awesome payment interface

Finance: Payroll & Invoices

Main Dashboard Overview

Export Reports & Data Into Excel

Dashboard & Reports

This article gives you a front-to-back guide for Ubeya’s communication methods, including the Feeds module and chat functionality.

Getting Started With Feed & Communication

Creating a Post-Job Workflow

Everything you need to know about Ubeya's Chat feature

Ubeya Chat Overview

Creating a Pre-Job Workflow

Shift Tasks

Get a pulse on your workforce with Ubeya Feed and Communication Modules. Learn all about it here

Communication & Workflows

www.ubeya.com

Status page

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