Ubeya

Nahumi Hay

Zohar Ben Dov

Omri Dekalo

The Ubeya platform is where you manage your workers and events

Ubeya Platform

Ubeya Modules Explained

Here you will find all the information you need to create and manage positions in your account.

Create & Edit Positions

Customize Your Calendar: Pick Your Week’s Starting Day 📆

Settings

People Module Overview

Add Employee

Learn how to add and manage admins in your account efficiently. Delegate responsibilities and streamline administrative tasks with ease.

Admin - Setting & Editing

Quickly and easily manage all employee requests such as day-off, sick leave, vacation leave, and more in Ubeya.

Manage Employee Requests

Invite your crew to download the Ubeya Crew app!

Drive App Downloads: Worker Invitations via SMS

This article explains the different admin roles and privileges in Ubeya, helping you manage your workforce more effectively.

Understanding Admin Types and Their Privileges in Ubeya

How to deal with Working Time Directive in seconds

Working Time Directive

Learn to manage employee qualifications with our Compliance feature. Set up packages, use the dashboard, and understand admin permissions.

Setting Up Compliance Monitoring: Comprehensive Guide For Admins

This article explains how to create and use employee profile fields on our platform, enabling businesses to manage data and other critical information with ease.

Utilizing Employee Profile Fields

Adi Bareket

People Database & Compliance

Learn the ins, outs, and everything in between regarding the Ubeya Timesheet module!

Timesheet Module Overview

Set restrictions for employees' clock in and out, based on time and location

Set Rules For Employees’ Clock In/Out

Autofill Hours

Activating and Using the Timesheet Sign-Off Feature in Ubeya

Timesheet Sign-Off

Learn about the different methods for workers' clock in/out & check in/out

Timesheet Capturing Options

Timesheet approval

Clocking Out When Geo-Fencing Limitations Are Enabled

Take control of you and your workforce's time with Timesheets!

Time & Attendance

Scheduling Module Overview

The A-Z guide on creating events with Ubeya!

Create an Event

Have you fully staffed your event? Great! Now is the time to learn how to pause incoming applicants.

Pause Employee Applications For Events

Learn how to assign captain(s) and what it means.

Add A Captain To Your Shift/Event

Learn how to schedule employees for any given event or shift!

How to book employees to an event or shift

Bulk Booking

We're excited to roll this one out, so how does it work?

Creating Multi-Day Events

Product Update: New "Edit Shifts" Screen

Best Practice - Creating Non-Consecutive Events

Tal Bar Yoseph

Easily create employee and event schedules with Ubeya!

Scheduling

What are the ideal scenarios for utilizing the Order Hub?

Create a new order: Order staff from Your Suppliers

Modify Existing Orders

Order Management - Supplier View

Order hub - General comments

Modify shift times directly within your order management system for enhanced scheduling efficiency and productivity.

Adjust shift times from order

Create an order from my supplier

Suppliers can take a proactive approach by reserving staff without interfering with the clients view

Overbooking Shift: A Guide for Suppliers

Add your suppliers to start using the order hub!

Add a Supplier

Add your clients to start using the order hub!

Add a Client

Noam Gazit

Order Management 

Invoices Module Overview

This article delves into the ins and outs of Ubeya's Payroll module

Payroll Module Overview

Learn how to make the numbers count and simplify payroll calculation

Calculate Total Payroll

Learn to add custom expense fields that you will need to calculate alongside your payroll (travel, gratuity, etc.)

Add Expenses

Learn how to define break times according to the duration of shifts and have them deducted from payroll

Incorporate Default Breaks Into Payroll

Learn how to set Tips as fixed payments to be included in Payroll

Incorporating Tips Into Payroll

The Cost Centers feature in Ubeya helps allocate and track expenses by department, project, or unit, providing financial insights and budget control.

Cost Centers

Setting Up a Bank / Public Holiday

Learn how to roll with our awesome payment interface

Finance: Payroll & Invoices

Main Dashboard Overview

Export Reports & Data Into Excel

Dashboard & Reports

This article gives you a front-to-back guide for Ubeya’s communication methods, including the Feeds module and chat functionality.

Getting Started With Feed & Communication

Learning the basics of the Workflows module

Creating a General Workflow 📝

Creating a Post-Job Workflow 📝

Everything you need to know about Ubeya's Chat feature

Ubeya Chat Overview

Creating a Pre-Job Workflow 📝

Get a pulse on your workforce with Ubeya Feed and Communication Modules. Learn all about it here

Communication & Workflows

How can I log in to the app?

How can I switch between daily and shift-based employee status?

What are the consequences of deleting or deactivating employees?

My employee is experiencing difficulties with accessing the Ubeya app.

Can I share the list of employees who have booked for an event with my client?

Is it possible to notify only a group of select employees regarding a particular shift or event?

I am trying to locate a certain employee but they are not appearing on the 'Employee Module'.

Why am I not getting any app notifications?

Can I select which details about the event are visible to my employees when they apply?

Is it possible to set a fixed break time for all employees during an event?

What are the time capturing options available?

What is a company code & Where can I find it?

Update Your Billing Information

Can I customize the SMS invitation sent to employees?

Can I See My Income in My Crew App?💰

How can I update my personal information in the app?

Include a Hyperlink in Your Workflow

Changing my admin page language

How to share the compliance status of workers with my clients

Are attachments visible to clients?

Absolutely! You Can Store Files at the Account Level Using the Feed

Can I Upload a File to Ubeya for My Team to Access When Needed?

Why am I receiving a "Could not verify" error when attempting to log in to the Crew App?

Frequently asked questions by the Ubeya platform Admins and users

www.ubeya.com

Find answers and get help from Intercom Support and Community Experts

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