We’ve introduced new scheduling improvements to help you plan faster, fill shifts more efficiently, and manage recurring work with greater flexibility.
Auto-Schedule
Auto-Schedule helps you quickly build the best team for your event by automatically assigning available and suitable workers to shifts.
Instead of manually filling each shift, Ubeya uses existing data such as Smart Ranking and Preferences & Availability to match workers to the right roles.
How it works:
Open an event and click Auto-Schedule
Review shifts that are missing workers
Click Fill selected shifts to assign employees automatically
Once completed, you can:
Save to keep the changes
Revert to return to the previous state
You can auto-schedule up to 15 positions at a time, and repeat the process until all shifts are filled.
This allows you to focus on reviewing and notifying employees, while Ubeya handles the scheduling.
Want to learn more about Auto-Schedule? Read all about it here.
Scheduling Board: Weekly Planning & Recurring Shifts
Weekly Planners
You can now create and reuse structured weekly schedules.
Build a weekly plan directly in the Scheduling Board
Save and load planners for future use
Apply a saved planner to any week in one action
Weekly planners are organized by location and appear in the calendar as a visual timeline across the week.
Linked (Recurring) Shifts
Shifts created across multiple days are now automatically linked.
When editing a shift, you can choose whether changes apply:
Only to the selected shift
Or to all future linked shifts
This makes it easier to manage recurring schedules while keeping flexibility for individual adjustments.
Improved Shift Visibility
New visual indicators have been added to make scheduling clearer:
Icons highlight recurring (linked) shifts
Linked shifts are visually connected when hovered
Event-based shifts are marked and can be accessed directly
Design Improvements
Several design enhancements have been rolled out across the Scheduling Board to improve the overall experience, including:
Better visibility
Improved readability
Enhanced usability
These changes make schedules easier to scan and manage, especially in busy planning scenarios.
Want to learn more about the Scheduling Board? Read all about it here.
Enjoy your scheduling! More updates coming your way soon :)