The Ubeya Timesheet provides a complete overview of your workforce records. It details when employees worked, where they worked, their job positions, and the total hours they worked. This all-in-one tool simplifies tracking and managing staff hours effectively.
Timesheet Display Settings
Define your desired date range by clicking the dates in the top-left corner. You can view timesheets from today, this week, last week, this month, last month, or choose a custom date range as shown below:
Once you select a date range, click to expand any given day’s shifts and see the magic before your eyes! You will see all scheduled employees along with their roles, shifts, clock in/out times and breaks. You can also click on the 'Columns' icon to edit the presented columns, creating a view tailored to your needs.
Group and filter the Timesheet
You can organize the Timesheet view by using filters and grouping options.
For example, you can filter the Timesheet by branch or group the table by date, employee, client, branch, and more.
Grouping and filtering help you review timesheet records in a way that matches your operational process.
Pro Tip: If an employee forgot to report a break, you can easily add break time(s) after the fact by clicking the ‘+’ icon in the “Breaks” column.
Exporting Timesheet Data
Export timesheet data by clicking the three-dots in the top right corner and selecting “Export Timesheet”. You will then be able to select which fields to export.
You can print the timesheet directly from the Ubeya interface!
Use Live View
Use Live View
Live View gives you a real-time overview of attendance activity across all active shifts and events for today.
Use Live View to monitor ongoing workforce activity, track present employees, and quickly identify anyone who may require follow-up.
To open Live View:
Open the Timesheet module.
Ensure your date range is set to Today.
Ensure it says Live view button at the top of the table.
Confirm a Timesheet Entry
Once an employee has clocked out of their shift, you will be able to confirm the shift by hovering over and selecting the green checkmark 
to the left of the employee’s name. Below is an example of a confirmed shift:
Manage daily employees and statuses
Daily employees can be reviewed from the Timesheet.
From the shift details window, you can update the employee’s status when needed.
Available statuses may include:
In office
Work from home
Sick
Day off
To change a status:
Open the employee’s Shift details.
Click the status dropdown.
Select the relevant status.
Click Save.
Updating statuses helps keep attendance and workforce records accurate.
Secure Timesheet Locks
Approved timesheets are now locked to safeguard all details within. Need adjustments? Simply un-approve to edit, ensuring past records remain accurate and untampered.
Did you have a great experience with an employee? Add shift details such as a rating or a review either by clicking the ‘+’ icon under details or clicking the three dots on the right side of the employee row and select “Shift details” for a bird’s eye view of the entire shift (like below, for instance).
Crew App Timesheet Module & Mobile Edits
Employees can view their past worked shifts, total hours, and approval statuses directly from their mobile devices in the Crew App under Menu › Timesheet.
Employee Mobile Features
Timesheet History: Employees can browse past weekly timesheets to view clock-in/out timestamps, recorded break times, and approval statuses.
In-App Adjustments: When permitted by administrators, employees can edit or submit past timesheet entries directly through the app to resolve missing clock-in or clock-out times.
Admin Settings & Audit Controls
Branch Permissions: Admins can control whether mobile edits are allowed by navigating to Settings › Timesheet and toggling "Allow employees to edit timesheet through their mobile app". This permission can be granularly set for Daily employees, Shift employees, or both.
Audit Transparency: Any timesheet entry that was edited or submitted by an employee via the Crew App is flagged in the Web Timesheet table with an orange document icon. Hovering over the icon displays the tooltip "Submitted by employee timesheet in Crew App".