Ubeya's recent updates are here!
Shift Move: Position Change Warning
Admins now have an additional safeguard when moving an employee to a different shift that has a different assigned position.
When selecting a shift to move an employee to:
Position Change Indicator: Shifts with a different assigned position now display an indication icon in the shift selection dropdown.
Hover Tooltip: Hover over the icon to see a tooltip explaining that the shift has a different position.
Confirmation Modal: Selecting a shift with a different position opens a confirmation modal, giving admins the opportunity to review the change before proceeding.
This additional safeguard will help you avoid unintended position changes when moving employees between shifts, while keeping the existing shift-move workflow and compliance logic unchanged.
The warning does not block the move - admins can still proceed with the shift change after reviewing the position difference.
Timesheet – Clock Method Now Visible in Recent Actions
It’s now easier to see exactly how a timestamp was recorded.
The Recent Actions log shows the method used for every clock-in, clock-out, check-in, and check-out - whether it was through the Crew App, QR scan, Kiosk, Manager App, or another supported method.
This also applies to actions recorded by admins and captains, giving you a clearer picture of how each time entry was added.
Change Shift – Employee Confirmation Preserved
Moving an employee to a different shift just got a little easier.
Their existing confirmation now stays in place when their shift is changed, so they won’t need to confirm the shift again. Previously, changing the shift would reset their confirmation.
Want to have this enabled for your account? Reach out to our Support Chat and we’ll be happy to help.
Learn more about changing shifts: Read our Change Shift article.
Shift Tasks Locked After Timesheet Approval
Once a timesheet has been approved, shift task fields can no longer be edited or changed. Because shift task values can affect payroll, this helps prevent changes after approval that could lead to payroll discrepancies.
Notify Event Booker When Event Location Changes
A new Location change notification setting is now available.
You can now automatically notify event bookers by email when the event’s main location is changed.
This setting is enabled by default for all administrators.
Notifications are sent to event bookers across all downstream accounts in the chain (Client → Supplier → Supplier 2).
The email will show the event name, date, previous location, new location, and a direct link to the event.
Where to find it?
Ubeya Platform → Settings Icon > My Admin Settings → Location change notification
Scheduling Board: Shift Confirmation Status Now Visible and Actionable
Admins working in the Group by Employee view can now check and update shift confirmation statuses directly from the board - without switching views or opening separate event screens.
What’s New:
Confirmation Icon: Each shift card now displays a visual icon indicating whether the shift is confirmed or unconfirmed.
Hover Tooltip: Hover over any shift card to view who confirmed the shift.
Instant Action Menu: Confirm or unconfirm shifts directly from the shift context menu. Updates apply instantly without refreshing the page.
Where to find it:
Web → Scheduling → Scheduling Board → Group by Employee
Learn more about the Scheduling Board: Check out our Scheduling Board Overview for more details.
Employee Pay Rates – Future & Historical Rates Now Supported
Admins can now manage pay rate changes over time directly from the employee profile (Employees & Compliance ›Employees > Employee Profile › Pay Rates). Instead of storing a single static value, each employee can have multiple rate entries - each tied to its own effective start date.
What’s New?
Effective Date Tracking: Add multiple pay rate entries over time for both base wages and position-specific rates.
Organized Rate Timeline: Pay rates are automatically grouped into:
Past: Previous rates kept for reference and historical reporting.
Current: The active rate for today.
Future: Upcoming rate changes scheduled in advance.
Date-Accurate Payroll: Payroll automatically calculates wages using the correct rate for the exact shift date, including retroactive adjustments if a historical rate is updated.
Why It Matters
Instead of overwriting previous rates or waiting until payday to update wages, teams now get full visibility into rate history. You can schedule future wage adjustments ahead of time without affecting current pay, ensuring payroll always calculates the exact right rate for every shift.
Want to learn more about configuring job roles and managing employee wage structures? Read our full Create & Edit Positions guide.
Crew App Timesheet Module
Employees can now view their worked shifts, track total hours, and check approval statuses directly from the Crew App (Menu › Timesheet).
What’s New?
Mobile Timesheet Access: Employees gain full visibility into past worked shifts, clock-in/out stamps, break durations, and approval statuses straight from their phones.
Branch-Level Admin Controls: Admins maintain full control over editing permissions. Under Settings › Timesheet, admins can toggle "Allow employees to edit timesheet through their mobile app" on or off per branch, with separate settings for Daily employees and Shift employees.
In-App Edits: When permitted, employees can correct missed clock-ins or submit past timesheet adjustments directly through the mobile app.
Clear Web Auditability: In the Web Timesheet module, employee-adjusted entries are flagged with an orange document icon and a "Submitted by employee timesheet in Crew App" tooltip so you always know where edits originated.
Why It Matters
This update gives employees complete transparency over their hours while streamlining the process of resolving missing time entries. For management, it provides total auditability and transparency over timesheet changes without sacrificing operational control over editing permissions.
Want to learn more about managing employee timesheets and mobile tracking? Read our full Timesheet Module Deep Dive guide.